Club Ambassador

Club Ambassador Chairman Cedric Ching, CC

Expand your Toastmasters experience by participating in the District 84 Club Ambassador Program (CAP). We're encouraging you to take a step outside of your club and to visit at least three clubs you're not a member of. You have a lot to offer clubs when you visit and also have much to gain and bring back to your home clubs!

Club Ambassadors

What will YOU gain?

• New ideas to bring back to your own club to keep the excitement strong
• New Opportunities to participate as a speaker or other meeting functionary
• New Friends!  Why wait for an Area or Division contest to meet new people?
• New Experiences which will help you get the most out of Toastmasters!

What will YOU earn?

When you turn in your third completed CAP form, you will receive the following:

• the Designation of being an Official District 84 Club Ambassador and Recognition at the District Conferences,
• a Club Ambassador certificate suitable for framing,
• a Club Ambassador pin for you to wear at your club meetings and future ambassador visits, and
• the opportunity to go for one of this year's Club Ambassador of the Year Awards (details below).

What's DIFFERENT with the Club Ambassador program this year (2011-2012)?

• New Club Ambassador Visit Form! (specially dated "2011-2012"!)
  
  • If you've already completed some visits using the old form, that's fine, just be sure to submit them to the new Club Ambassador Chair
• No more requirement to report findings to home clubs before submitting forms to the Club Ambassador Chair for credit.
  • Just send them in! You will still have the opportunity to share your findings with your club.
• More ways to earn ambassador points -- e.g., bringing a friend, submitting a photo, making note of your "favorite phrase" (overheard) -- in addition to the traditional "3 Unique things" and filling in a meeting role; there is the opportunity to earn up to 10 ambassador points per visit.
  • Note: some meeting locations do not allow photography -- oh well.
• When Toastmasters submit a completed ambassador form, he/she will receive a receipt via email with the information from the form about your visit.
  • You will then have the information from your visit, which you can then share with your home club/VPE if you desire.

How to Complete a Club Ambassador visit

• Find a club that you'd like to visit that fits your schedule -- the club does not have to be in your area, your division, or even District 84!
  
  • The only restriction is that the club cannot be one that you are a member of or are the area/division governor of; i.e. to become a club ambassador, area and division governors will have to visit (and complete/submit forms for) three clubs outside of their area and division respectively. (Find clubs near you by clicking here)
• Contact the club to verify meeting date/time/location, and ask to be put on the agenda if you'd like to speak/can perform a meeting role. (or you can just show up)
• Print out the 2011-2012 Club Ambassador Form, Fill out the top portion (your name, email address, home club), and Bring the form with you on your visit.
• At the meeting: observe, participate, take notes, then have the visited club's VPE (or other officer) sign the form.
• Submit your completed form to the Club Ambassador Chair via mail, email, or fax. Note: credit will not be awarded for multiple visits to the same club.

When the form is received/processed, you will get an email receipt with your visit's information, which you may want to share with your home club or VPE. As soon as THREE completed forms are received, you will be noted as a District 84 Club Ambassador!

Club Ambassador Recognitions

District 84 Club Ambassador

• This recognition is given to Toastmasters who submit three (3) completed club ambassador visit forms*
• Club Ambassadors will be presented a certificate & pin at the next District Conference, or by Area/Division Governor at a club visit.
• Note (*): credit will not be given for visits to clubs that the Toastmaster is either a member of or area/division governor for, or for multiple visits to the same club.

Club Ambassador of the Year

• This year, there will be four additional recognitions given to individual Toastmasters:
  • Club Ambassador of the Year: Traveler's Awards -- given to the Club Ambassador who visits (and submitted completed forms for) the most club* (first place & runner-up)
    
  • Club Ambassador of the Year: Pointer's Awards -- given to the Club Ambassador who accumulates the most ambassador points* (first place & runner-up)
• In addition to the recognition to individuals, the club most-visited by this year's club ambassador program participants will be presented with the Club Ambassador Hospitality Award (one club)
  
• The Club Ambassador of the Year Awards will be presented to the winners at the 2012 District 84 Spring Conference.
  
• Note (*): in addition to the restrictions above concerning club eligibility, only completed forms whose visit date is on or after May 22, 2011 ("start date"), and received by the CAP Chair by April 17th, 2012 ("end date"), will count towards a Club Ambassadors's club visit and ambassador point totals.

This program is open to District 84 Toastmasters.

Frequently Asked Questions (FAQs)

• I have some completed forms for visits from last year. What do I do with them?
  
  • Turn them in! As long as they have not been previously submitted, you can still get some credit!
    
  • If the visit date is on or after May 22, 2011 (date of the 2011 District 84 Spring Conference), the visit will count towards the three visits needed to become a Club Ambassador as well as towards the Club Ambassador of the Year Contests (visit and points).
    
  • If the visit date is prior to May 22, 2011, you will still receive credit, but only towards the three visits needed to become a Club Ambassador.
    
• How can I find out how many ambassador visits / points I have?
  
  • This year, you will be receiving an email receipt for each completed form submitted/received/processed, so you will have that information, but requests for recorded credit can be made by sending an email to the Club Ambassador Chair.
    
• Am I in the lead?
  
  • Contest leaderboards will be posted to the District 84 Club Ambassador Program web page and updated throughout the year. The actual numbers of visit/points will be reveals more towards the end of the contest.
    
• What are the dates the Club Ambassador contests?
  
  • For a visit to count towards the 2011-2012 Club Ambassador of the Year Contests, the date of the visit must be on or after 5/22/2011 and the completed form must be received by the Club Ambassador Chair by 4/17/2012;if it's close to the end date, and you're submitting a form via mail or fax, feel free to send the Club Ambassador Chair an email to say that forms are on the way

The District 84 Club Ambassador Program is a WIN-WIN-WIN situation, folks! Download the Ambassador Form and get started TODAY :)

View the Club Ambassador Presentation
Club Ambassador Form (pdf)

For more details, or to turn in Club Ambassador Forms
Contact Club Ambassador Chair: Cedric Ching, CC

You can fax in your Ambassador Forms to 727-474-9864

Note: All Club Ambassadors will be recognized at District Conference in front of their peers unless prefer to receive their pin/certificate ASAP. In that case the Club Ambassador needs to make a request when sending in the forms. The Area Governor will receive the pin/certificate at DEC (happens every other month) and deliver the pin/certificate to the club when he/she visits and/or at his/her convenience.

District 84 Club Ambassador Program was developed by IPDG Scott Hoehn, DTM